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Services

Full Service Wedding & Event Planning

"Day-Of" Coordination & Management

Weddings-At-Home

Destination Weddings

Corporate Events & Retreats


Wedding Planning Packages
 

Full Service Wedding Planning & Development

Our full service wedding planning package includes all "day of" coordination services as well as...

  • Budget consulting, planning, management and implementation
  • Consistent and proactive contact via phone or email
  • Ceremony and Reception Venue Recommendations and Booking
  • Recommendations and selection of vendors
  • Vendor Appointment Management
  • Reviewed and negotiated vendor contracts
  • Comprehensive timeline with pre-scheduled consultation meetings throughout the planning process
  • Monthly task list and planning timeline
  • Venue walk-through meetings
  • Attendance at the final dress fitting
  • Vendor coordination and management via email and phone
  • Rehearsal Coordination
  • Reception Timeline
  • "Day of" Timeline
  • 10 Hours of “day of coordinating” services on the wedding day
  • Single point-of-contact on the day of the wedding
  • Inspection and confirmation of venue layout and set-up
  • Final payment and gratuity distribution to all vendors
  • Couple “Emergency Kit” Provided
  • Agave Weddings will provide the necessary personnel to execute the wedding in accordance with the owner's first consultation.

"Day Of" Coordination and Management

PRE-CEREMONY

  • Facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up their equipment
  •  Coordinate any pre-wedding meal deliveries and clean up
  •  Ensure all flowers arrive on time and distribute to wedding party
  •  Confirm photographer and videographer arrive on time, and are aware of the day’s timeline
  •  Coordinate with transportation vendor so the wedding party departs for the ceremony as scheduled
  • Coordinate Off-Site Parking
  •  Communicate any last minute details to the wedding party
  • Coordinate with DJ/ceremony musicians to ensure electrical needs are met
  • Attend rehearsal to ensure the ceremony is well executed
  • Ensure landscaping is pristine and ready for guests

CEREMONY MANAGEMENT

  •  Confirm florist has delivered and set up all ceremony floral arrangements
  •  Ensure that personal flowers (i.e. Boutonnieres, Flower Girl baskets and Attendant corsages) have arrived at ceremony location
  •  Distribute all flowers to remaining wedding party and family members
  •  Set up programs, guest book, unity candles, and send-off items
  •  Ensure ceremony musicians/DJ have arrived and direct them as to where to set up
  •  Ensure Ushers/Groomsmen arrive on time and are ready to escort guests
  •  Ensure designated attendants arrive on time and are ready to pass out programs and assist with the guest book
  •  Alert Ushers/Groomsmen as to when to begin escorting guests to their seats
  •  Coordinate with the ceremony officiator and musicians to determine signals or cues that will begin the ceremony
  •  Handle any emergencies that may arise
  •  Line up wedding party and family members for the processional
  •  Cue ceremony musicians when wedding party is ready to begin processional

PRIOR TO RECEPTION

  • Make sure venue has been transformed according to the couple's wishes 
  • Greet all vendors and instruct them as to where to set up
  •  Make sure Cocktail Hour and Reception décor is set up according to plan
  •  Make sure all flowers are set up according to floral order
  •  For outdoor tent or barn weddings – make certain that lighting is arranged and working appropriately
  •  Confirm timing and logistics with band, DJ or designated emcee and ensure they can correctly pronounce the wedding party’s names
  •  Meet with catering and venue staff to confirm food timing and the overall flow of the evening
  •  Set Up agreed upon table settings
  •  Ensure any other miscellaneous décor is set up according to plan – wedding signage, cocktail napkins, family photos, photo booth and so on
  •  Assist catering and/or venue staff with remaining setup needs
  •  Examine guest tables and head table to confirm they are set up properly and have the correct number of chairs at each
  •  Review final set up before guest arrival

RECEPTION MANAGEMENT

  •  Ensure proper flow of Cocktail Hour food and drinks
  •  Greeting and helping guests locate their escort cards and dining tables, and encourage them to take their seats at the appropriate time
  •  Locate wedding party and line them up for their introductions
  •   Cue band, DJ or designated emcee when the majority of guests have found their tables and the Bride and Groom are ready to be introduced
  •  Know the catering service’s schedule, and help ensure that guests are served at the appointed time
  •  Cue band/DJ, photographer, videographer, and immediate family members when important events take place (i.e. first dance, parent dances, cake cutting, and toasts)
  •  Cue Father of the Bride, Best Man and Maid of Honor when they are about to be announced for toasts
  •  Distribute final payments and gratuities to vendors at the end of the night
  •  Prevent and fix any problems that may arise during the event
  •  Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to
  •  Coordinate reception departure transportation and/or formal send-off 

Destination Weddings

All of the above and then some... If you imagine yourself under a canopy of palms with your toes in the sand, let's plan a destination wedding. We've worked in Tulum for over ten years and are confident we can customize and plan the wedding of your wanderlust dreams. Please contact us to schedule a consultation.